Ad-Hoc Room Booking Form

An Ad Hoc Room booking is a one-off booking for a single room or activity. We offer ad-hoc room bookings to any of our affiliated Club’s, Societies and Projects, so you have the space to hold in-person activities and events that fall outside of your regular annual activity. Hosting a fundraiser, a conference, or a show? Planning a meeting, a lecture, or an exhibition? The Student Union has lot of different spaces across the Student Union Building and the College Spaces to help facilitate your Club, Society and Project’s in person activity or event.

This form is specifically for requesting a room or space for your activity.

General Information

Your Name *

Your CSP (Clubs, Society and Project) *

Your Email *

About your Booking

Event or Activity Name: *

Activity Description *Please give us a brief description of your activity.

Number of Expected Attendees *

Is there an external speaker or external partner attending the event? *
Yes No

Have you completed the event proposal form and submitted a risk assessment? *
Yes No If no, please complete the Event Proposal Form before submitting this booking request.

Will there be food and drink provided? *
Yes No

Please confirm you will adhere to the food provision guidlines
Yes, I have read and agree to follow the food provision guidelines

Room Booking Request

Have you checked the availabilty of the space you want to request? *
Yes No Please make sure to check the Celcat Calendar to see if your room is free. If there is an existing booking, your request will be rejected.

Which room would you like to request? *

What date and time do you want the booking to start? *

What date and time do you want the booking to end?? *